This page summarises how fees are refunded when an admitted student withdraws from a program. The complete rules, including cancellation by the institute and failed or duplicate online payments, are in our Refund & Cancellation Policy, which prevails in case of any difference. Both follow the fee-refund guidelines of the regulators and the affiliating university applicable to each program; in case of any conflict, those guidelines prevail.
1. Application fee
The application / registration fee, where charged, is non-refundable, except when the institute withdraws the program applied for.
2. Withdrawal of admission
| When the written request is received | Refund of fees paid |
|---|---|
| 15 days or more before the notified last date of admission | 100%, less a processing fee of up to 5% or ₹5,000, whichever is lower |
| Less than 15 days before the notified last date of admission | 90% |
| Up to 15 days after the notified last date of admission | 80% |
| 16 to 30 days after the notified last date of admission | 50% |
| More than 30 days after the notified last date of admission | No refund |
[To be confirmed by GIMT: confirm the refund schedule adopted for the 2026-27 session as per the applicable UGC / AICTE fee-refund notification and the affiliating university]
3. Hostel and transport fees
Hostel and transport fees are refunded on a pro-rata basis for the unused period, after deducting any dues. Caution money and security deposits are refunded after all dues are cleared [To be confirmed by GIMT: timeline for refund of caution money / security deposits].
4. How to apply for a refund
Submit the withdrawal / refund form at the admissions or accounts office, or write to admission@gimtedu.com with your name, application or enrolment number, the reason for withdrawal, the bank account details of the student or parent (with a cancelled cheque) and the original fee receipts. Original documents deposited with the institute are returned on withdrawal.
5. Processing time
Approved refunds are credited to the bank account of the student or parent; cash refunds are not made [To be confirmed by GIMT: refund processing time, e.g. within 15 working days of approval].
